Sonae Sierra

Sonae Sierra is an international retail real estate company dedicated to delivering solutions to meet our client’s ambitions. We develop, manage and invest in sustainable retail assets and provide services for clients in geographies as diverse as Europe, South America, North Africa and Asia, while creating shared value for our business and society.
We work with enthusiasm, perseverance and boldness in an ever-changing environment. In our learning culture you will find multiple opportunities to develop yourself. Join us in shaping the future of retail real estate.

We are currently looking for a new member for the Local Back Office team to join us in the position of Secretary.

Working Place: Sonae Sierra's Central Offices in Romania

Requirements:

Previous experience in an administrative/secretarial position - specific experience as legal assistant or a legal background would be highly appreciated
Fluent in English (verbal and written)
Proficient in MS Office (particularly Word, Excel and Powerpoint)
Detail oriented and reliable
Strong communication, organization and time management skills

Responsibilities:

Supporting the Legal Department:

Draft basic legal documents and provide assistance in preparation of contracts and their addenda, such as: small complexity leases, service contracts;
Draft notices and other papers of a routine nature, according to the instructions received;
Translate to English other legal documents and internal forms and procedures;
Organize the archive of documents (electronic and hard copy), monitor calendars, meeting deadlines and inputting information into the file database;
Ensure the correct company procedures for signature of documents are respected;
Process documents in PIMS;
Liaise with other staff, external lawyers, enforcement officers, pubic notaries and other persons/authorities, as requested;
Ensure the preparation of periodical legal reports; Participating in legal meetings and drafting relevant minutes;

General Secretarial responsibilities:

Screen phone calls and correspondence, inquiries and requests, and handling them when appropriate;
Ensure correspondence is sent and informing when the same is received on behalf of the relevant Departments;
Meeting and greeting visitors at all levels of seniority;
Draft expense accounts;
Arranging travel, visas and accommodation;
Organize and maintain agendas and making appointments and meeting room reservations;
Provide information by answering questions and requests.
Manage office supplies;
Reception Tasks when required;
Other general administrative support;

If this sounds like the kind of challenge you would enjoy, we’d love to hear from you!

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