Job Description

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.

Position Overview - Basic Functions & Responsibility

Essential function(s) includes, but is not limited to:

• Performing advanced administrative tasks within iCMC LATAM, contributing with a high initiative and pro-active attitude, based on a cooperative interaction among areas, as well as a business resource on procedures and practices of assigned projects. Actively participates in the development of the project administration.
• Providing the departmental full assistance to perform daily work assignments and conducts required analysis, reviews, recommendations and reports to special projects that impact the area business to be responded on time. Effective communication, objectivity and confidentiality are essentially required skills.
• Conducting all work activities in a safe and environmental responsible manner, following all applicable safety, environmental and compliance policies, procedures and guidelines. Leads by example, actively participating in required training and committee assignments, and assisting in promoting a positive conscious work environment.

Primary Activities

Primary activities include, but are not limited to:

• Handling office tasks, such as ensuring proper correspondence and information flow, maintaining electronic and hard copy filing system and managing office supply inventories.
• Organizing agendas and providing real-time scheduling support by booking appointments and rooms for the area staff, setting up for meetings and preparing/distributing meeting agendas and minutes.
• Providing necessary support on national and international travel arrangements to visitors and employees, since from early reservations, arrivals and departures in/from Brazil and post return to origin and assuring that all people involved receive timely and complete information related to the visit.
• Assisting in controlling area budget by controlling expenses, purchase and payment orders and analyzing the area charged accounts.
• Issuing expense reports for the area staff.
• Organizing/coordinating events and special projects, such as international visits, team meetings and participation in conferences, seminars and trainings.
• Supporting area staff in solving administrative questions and issues.
• Coordinating and performing multiple tasks, understanding project principles and technical skills related to own work assignments. Work priorities are reviewed with little supervision.
• Being an area representative in forums with other support areas such as Finances, Facilities/Site Services, Procurement, etc.

Required Skills

• Required computer skills – Windows 10, Office 365 (mainly outlook, word, power point and excel). Knowledge in SAP, MS Teams, SharePoint, OneNote are a plus.
• Advanced secretarial abilities with problem solving skills, solid experience at the position, pro-activity, highly organized, sense of teamwork.
• Professional communication skills – written and verbal.
• University degree, fluent English and basic Spanish languages knowledge are required.

We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we “follow the science” and that great medicines can make a significant impact to our world. And we believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.

Who we are …

Merck & Co., Inc., Kenilworth, New Jersey, USA is known as “Merck” in the United States, Canada & Puerto Rico. We are known as “MSD” in Europe, Middle East, Africa, Latin America & Asia Pacific. We are a global biopharmaceutical leader with a diverse portfolio of prescription medicines, oncology, vaccines and animal health products.

We are driven by our purpose to develop and deliver innovative products that save and improve lives. With 69,000 employees operating in more than 140 countries, we offer state of the art laboratories, plants and offices that are designed to Inspire our employees as we learn, develop and grow in our careers. We are proud of our 125 years of service to humanity and continue to be one of the world’s biggest investors in Research & Development.

What we look for …

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth.

INVENT.

IMPACT.

INSPIRE.

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively for the common good. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R39584